Course Summary:

The Advanced Computer Programme for Secretaries is a professional development course offered by Magna Skills, designed to equip secretaries, administrative officers, and executive assistants with advanced digital and office management competencies.

As administrative functions evolve in the digital era, this course bridges traditional secretarial skills with modern computer applications, enabling participants to manage information efficiently, produce high-quality documents, coordinate digital communication, and maintain data security. Through a blend of hands-on exercises and real-world scenarios, participants will enhance their productivity, efficiency, and professionalism in today’s technology-driven work environment.

Course Objectives:

• By the end of this course, participants will be able to:

  1. Apply advanced Microsoft Office tools (Word, Excel, PowerPoint, Outlook) for effective document creation, data management, and presentation.

  2. Utilize modern digital communication and scheduling tools to manage meetings and correspondence efficiently.

  3. Implement file management, cloud storage, and data protection techniques to ensure secure office operations.

  4. Integrate time management and productivity software to streamline administrative workflows.

  5. Apply professional etiquette and digital communication skills to support executives in a high-paced work environment.

Course Outline

• 1. Advanced Microsoft Word for Secretaries

     • Creating professional reports, templates, and forms

     • Automating repetitive tasks with mail merge and macros

  2. Data Management and Analysis using Excel

     • Formulas, functions, and pivot tables for office reporting

     • Designing simple databases and financial tracking sheets

  3. PowerPoint for Effective Business Presentations

     • Designing visually appealing slides with charts and multimedia

     • Delivering impactful executive presentations

  4. Email and Calendar Management with Outlook & Google Workspace

     • Managing professional communication and meeting schedules

     • Setting reminders, to-do lists, and task prioritization

  5. Digital File Management and Cloud Collaboration

     • Using Google Drive, OneDrive, and SharePoint for file sharing

     • Version control and document archiving techniques

  6. Database and Record Management Systems

     • Introduction to document management systems (DMS)

     • Creating and maintaining digital filing structures

  7. Cybersecurity and Data Protection Awareness

     • Recognizing phishing, malware, and social engineering attacks

     • Implementing password and data backup policies

  8. Office Automation and Productivity Tools

     • Using AI tools (e.g., ChatGPT, Grammarly, Canva) for efficiency

     • Automating administrative workflows and correspondence

  9. Professional Communication and Digital Etiquette

     • Writing formal emails, memos, and business letters

     • Managing virtual meetings and professional online conduct

  10. Practical Project: Integrated Office Simulation

  • Participants complete a real-world simulation using Microsoft 365 tools

  • Presentation of reports, communication plans, and executive documents