Advanced Library and Documentation Management
Course Summary:

The primary objectives of the course are to enable our delegates to learn the latest knowledge and technologies required for library management, services and operations.  Seven subjects regarding library management have been established for this program, which will develop the knowledge and skills needed especially for the personnel to serve in the management of public libraries, small-to-medium-sized university libraries, or the management of a department in larger academic libraries.  Our institute which has been playing a core role in the cultivation and training of professional librarians who contribute greatly to the education and training of the next generation, highly-skilled library managers.

Course Objectives:

  • Have learned how to scan authentic images
  • Create new document and record types, with appropriate index fields
  • Understand the core components that make up an EDRMS system
  • Create document templates and workflows
  • Implement a classification scheme
  • Have a working knowledge of how to use different types of electronic signatures
  • Create and work with simple document-centric workflows
  • Create approval processes, and implement proper document controls, with check-in and out, and version controls

Course Outline

System Management

Focusing primarily on the management systems and retreival systems for the public libraries, this course deals with the implementation of IT technologies in the libraries, and also addresses different data issues including personal information protection laws, intellectual property rights, and various factors affecting library patrons, etc.

Publishing and Distribution (Infrastructure Formation for Information Distribution Service)

This subject provides delegates with the knowledge about the various aspects of publishing and distributions.  Frist, delegates learn about basic flows of publishing and distributions, then the various publishing and distribution media, their mechanisms (e.g., publishing companies and academic societies) and systems, and the methods. Once the published and distributed media is identified, delegates learn the standardizing, linking and searching techniques that facilitate patrons to gain access to and use the media. Finally, delegates learn about the rights and the laws pertaining to publishing and distirution such as intellectual property rights and public lending rights.

Library Services

This subject gives delegates a good understanding of all kinds of library services delivered i.e., including public libraries, academic libraries and school libraries, etc.  delegates will learn the significance of various kinds of services delivered and specific service strategies in the 21st century.

Library Facility Planning

Implementation of library planning and its operations often involves refurbishment, remodeling, new building, and other construction activities, etc. Library managers are also required to arrange periodic inspections preventative repairs and upgrades, and other appropriate maintenance tasks for their existing facilities. This subject deals with knowledge relating to library and facilities that at required of library managers, so they can be proactively involved in these activities sketched. Instead to convey practical information, this is an interactive class involving discussions based on lectures and actual case studies.

Public Administration

At the onset Japanese local administration system and its recent issues including decentralization of power, amalgamation of local authorities, and regional system (Do-Shu-sei) adoption are examined. And then in the light of policy assessment, designated manager, PFI(Private Financial Initiative), market testing, introduction of agency system, and public accounting reform new trends in public (especially local government) management are discussed along with the cosideration of library activities.

Public Services

The subject will enable delegates to grasp the nature of public services from the perspective of public spending, while giving delegates a good understanding of how public services at the local government level are conceived, how their decision-makings are processed, and how the services are actually implemented, as well as the financial and accounting systems needed to support the public services. Recent issues such as public disclosure of information, citizen participation, and community consensus are addressed in the context of public governance, and issues resulting from the systematic transition from a management outsourcing system to a designated manager system will also be discussed.

Library Governance

The public governance is understood as the interactive process and system between the three sectors of civil society deployed in contemporary market economy. Governance reform involves not only the reform of government managements but also changes of the market economy and the civil society functions. How library governance reform should be within this framework, and specific ways of solving the various management issues are also considered here.