Single Course

QuickBooks and Advanced Computer Skills

ICT and Security Management

Course Summary:

Quickbooks is the leading accounting and payroll software for small to medium businesses. Its intuitive interface is easy to understand, even if you lack an accounting or financial background. It integrates with other programs such as Microsoft Excel, making it easy to import data

This course enables participants to be exposed to the true potential of the QuickBooks Financial Software. Who should attend? Owners, Office Managers, Franchisees, Universities, Bookkeepers, and Accounting Professionals benefit from learning how this software solution can be customized to the vast number of small to mid-sized businesses.

Course Objectives:

QuickBooks Products and System Requirements Clean and Conversion File Setup Customizing Preferences Sales Cycle – Invoicing Customers, Customer Payments, Bank Deposits Procurement Cycle – Purchase Orders, Entering Bills, Paying Bills, Writing Checks Tips and Tricks on Unique Customer and Vendor Transactions Inventory Management Payroll Services Payroll Setup and Processing Sales Tax Data File Management Data Security Measures Year-End Procedures

Course Outline

QuickBooks Products and System Requirements

  • QuickBooks Product Line Comparison
  • System Requirements
  • Third Party Software

New Company vs. Existing Company File Setup

  • Express Start Interview
  • Opening Balances
  • Historical Transactions
  • Mid-Year Set Up Strategy
  • Payroll
  • 1099 Vendors

Customizing Preferences

Sales Cycle

  • Item Setup
  • Price Levels
  • Estimates
  • Sales Orders
  • Time and Billing
  • Receive Payment and Make Deposits

Procurement Cycle

  • Purchase Orders
  • Enter Bills
  • Vendor Terms and Discounts
  • Pay Bills

Tips and Tricks on Unique Customer and Vendor Transactions

  • Customer Returns and Vendor Credits
  • Vendor Deposits
  • Customer Deposits
  • Customer Over/Under Payments
  • Barter Accounts

Bank and Credit Card Transactions

  • Write Checks
  • Enter Credit Card Charges
  • Transfers
  • Bank Reconciliation
  • Reconciliation Troubleshooting
  • Bounced Checks

Inventory Management

  • Inventory Items
  • Enabling Units of Measure
  • Inventory Assemblies
  • Inventory Adjustments

Payroll Setup and Processing

  • QuickBooks Payroll Services
  • Employee Set Up
  • Payroll Accounts and Items
  • Employee Defaults
  • Tax Payments and Payroll Frequency
  • Creating a Paycheck
  • Payroll Liabilities
  • Payroll Tax Forms
  • Payroll Reports

Sales Tax

  • Sales Tax Items
  • Assigning Sales Tax Codes
  • Paying Sales Tax
  • Sales Tax Reports


  • Cash and Accrual Based Reporting
  • Reporting Options
  • Report Customization
  • Groups and Memorized Reports

Data File Management

  • Types of QuickBooks Files
  • Corrupted Files
  • Importing and Exporting Information
  • QuickBooks Updates

Data Security Measures

  • Backup and Restore
  • Creating a Portable File
  • Set Up Users and Passwords
  • Closing Date